Proxy Delivery and Voting Platform

Why sending Mutual Fund Proxies electronically makes good business sense

Reduce expense, save time and enhance efficiency by offering your shareholders their proxy statements and ballots online - with our Mutual Fund Notice and Access proxy delivery and voting platform.

A significant improvement over paper proxies

Printing and mailing proxy statements and voting materials is time-consuming and costly. By providing these SEC-mandated documents electronically and suppressing paper for consenting shareholders, you can reduce expenses and increase distribution and vote collecting capabilities.

A unique opportunity exists

DST Output is embracing the new Notice and Access regulations and has designed a solution that seamlessly manages delivery of required materials at appropriate times. This creates opportunities for your organization, since paper suppression is only possible with a partner with robust consent management capabilities. Because after all, if you can’t manage document suppression – you can’t leverage the power of electronic delivery. We’re ready to assist you in moving as many documents as possible to an electronic channel.

Shareholders will benefit as well

Shareholders will appreciate the convenience of not having to deal with bulky paper documents, and the flexibility to vote online. They save time by accessing relevant information online through user-friendly (HTML or pdf) searchable documents, gaining access to issues that are important to them. Shareholders can elect to receive materials electronically or in print by designating their delivery preference one time, or permanently, through multiple channels (call center, internet or voice response).

We’ll manage the details

The DST Output proxy distribution solution streamlines your efforts, handling every detail of this time-sensitive process:

• Notice and Access delivery compliance is built in. Proxy notifications are made at least 40 days before annual meetings. Subsequent notifications and requests for printed materials are handled according to SEC guidelines.
• Web sites provide easy-to-use, protected shareholder voting and access to meeting materials. All documents are hosted online in our secure Winchester Data Center, available 24x7.
• A variety of security measures are available. These include: requiring multiple levels of shareholder authentication, use of “lock-out” parameters to prevent attempts at illegitimate access, requiring shareholders to re-set PIN numbers before voting, and emailing vote confirmations to shareholders.
• Consent and distribution management is built in. Bounceback monitoring, e-mail address validation, re-solicitation of non-responders and e-mail distribution of links to hosted documents are all part of the solution.

Contact us to find out more!

eMail or call 1-800-441-7587.